Executive Assistant

Title

Executive Assistant

Location: Leatherhead/Hybrid – we offer agile and flexible working

The Role

As an Executive Assistant, you will play an integral role in driving the smooth execution of daily activities and supporting strategic initiatives, ensuring efficiency and cohesion across the organisation. Acting as a key support to senior leadership and cross-functional teams, you’ll manage complex calendars, coordinate high-level meetings, and handle critical administrative responsibilities with discretion and efficiency. Your proactive mindset, organisational expertise, and keen attention to detail will be instrumental in driving productivity and supporting strategic priorities across the business.

Responsibilities

• Manage the Directors calendar, schedule appointments, and coordinate meetings
• Supporting Senior Directors who are part of the DNTS leadership team
• Manage travel arrangements and accommodations for staff members, as required
• Assist with the preparation and coordination of company events, offsites and meetings
• Maintain electronic and filing systems, ensuring accuracy and confidentiality
• Assist staff with expenses
• Attending weekly/ monthly nuclear/quarterly nuclear meetings to record/ distribute actions
• Supporting the Nuclear team raising invoices/ Financial Invoices (FI’s) and P Card payments for events & Company memberships. This includes liaising with the procurement/ Accounts team and the suppliers to ensure payment is made quickly and efficiently
• Working co-operatively with colleagues/ peers, providing support and cover as required
• Working co-operatively/ building strong relationships with clients EA’s
  
  

What We Need

• Ability to multitask and prioritise tasks effectively
• Proficient computer skills, including MS Office Suite (Word, Outlook, MS Teams) and ability to learn new software systems quickly
• Strong organisational and time management abilities, with exceptional attention to detail
• Demonstrated problem-solving skills and the ability to work independently
• Ability to maintain confidentiality and handle sensitive information with discretion
  
  

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Belong. Connect. Grow.

At KBR, we are passionate about our people and our Zero Harm culture. These inform all that we do and are at the heart of our commitment to, and ongoing journey toward being a People First company. That commitment is central to our team of team’s philosophy and fosters an environment where everyone can Belong, Connect and Grow. We Deliver – Together.

KBR is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, disability, sex, sexual orientation, gender identity or expression, age, national origin, veteran status, genetic information, union status and/or beliefs, or any other characteristic protected by federal, state, or local law.

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