Executive Assistant

Location: Cheltenham, UK (Hybrid working) Benefits: 27 days holiday plus Wellbeing day, Private Medical Insurance, Bonus scheme, Sharescheme, Enhanced pension plan, Life assurance, Discount scheme.

Role Overview

The Executive Assistant to the Group IT Director will provide full executive assistant support, including handling of confidential and sensitive information, diary management, coordinating and booking travel, supporting with presentations, quarterly reports and other initiatives, conference organisation and support the wider IT Leadership Team (LT) as required.

Your Objectives And Responsibilities Will Focus On…

• Full responsibility for running the Group IT Director’s office, proactively managing own and the Director’s workloads
• Acting as the gate-keeper of the Group IT Director’s time, ensuring they remain sufficiently accessible while keeping them on track with their daily objectives
• Diary and task management, arranging meetings and ensuring maximum time utilisation
• Proactively managing the Director’s emails, responding where appropriate and within remit on behalf of the Director and highlighting those that need immediate attention
• Preparation of quarterly reports, GEC and Board Reports and plans
• Being a proactive member of the Director’s LTs, organising and coordinating regular monthly meetings, supporting with minutes and any actions
• Internal and external venue/room booking in the UK and overseas, organising and coordinating travel arrangements and ensuring attendees have all the required information
• Management of projects and project schedules on behalf of the Director and their LT
• Working as a key member of the Groups EA team, ensuring the highest standard of coordination and support within this community
  
  

Your Previous Experience Is Likely To Include….

• Significant experience in a corporate environment within a global business
• Working with and supporting Senior Leaders or Directors in a dynamic, fast-paced environment
• Working in a PA/EA/Office Manager role with demonstrable experience of diary management
• Organising complex travel itineraries and large conferences/events
• Managing multiple projects
• Managing highly sensitive and confidential information
  
  

To be successful in this role you will…

• Demonstrate Company Core Values at all times
• Demonstrate excellent communication and stakeholder management skills, wit the ability to work with colleagues at all levels and build rapport
• Possess excellent interpersonal skills
• Show initiative, pragmatism and problem-solving skills
• Be motivated by a fast-paced environment and show a “can do” attitude
• Be highly organised with excellent attention to detail
• Understand the importance of forward planning and anticipating upcoming needs and priorities
• Be delivery focussed and able to prioritise and manage large, dynamic workloads
• Be an excellent user of the Microsoft Suite including OneNote, and able to use other systems such as expense and travel booking/management
  
  

Spirax Group is a FTSE100 and FTSE4Good multi-national industrial engineering Group with expertise in the control and management of steam, electric thermal solutions, peristaltic pumping and associated fluid technologies.

Our Purpose is to create sustainable value for all our stakeholders as we engineer a more efficient, safer and sustainable world. Our technologies play an essential role in critical industrial processes and industrial equipment across industries as diverse as Food & Beverage, Pharmaceutical & Biotechnology, Power Generation, Semiconductors and Healthcare. With customers in 165 countries, we provide the solutions that sit behind the production of many items used in daily life, from baked beans to mobile phones!

Our Purpose, supported by our inclusive culture and Values, unites us, guides our decisions and inspires us everywhere that we operate. We support our colleagues to make their difference for each other as well as customers, communities, suppliers, our planet and shareholders by creating a truly equitable working environment where everyone feels included.

Benefits

You will receive a competitive salary (and a discretionary bonus), flexible working and excellent benefits including 27 days holiday allowance (before bank holidays), 3 days’ paid volunteering leave, comprehensive private healthcare, enhanced pension plan, life assurance, optional participation in a Share Ownership Plan, free onsite parking, flexible benefits, and access to a personal discounts’ portal. We also offer a range of additional support and benefits through our Everyone is Included Group Inclusion Plan, detailed below.

Everyone is Included at Spirax Group

We are passionate about creating inclusive and equitable working cultures where everyone can be themselves and achieve their full potential. For us, that means supportive teams and strong relationships where everyone’s contribution is valued - across social and cultural backgrounds, ethnicities, ages, genders, gender identities, abilities, neurodiversity, sexual orientation, religious beliefs, and everything else that makes us human and unique.

We want everyone to be able to make their difference here, so we will always consider requests for flexible working.

We know that everyone needs some extra help from time to time too, so we have introduced a range of additional benefits through our Group Inclusion Commitments. These include gender-neutral parental leave, 15 days of extra paid caregiver leave, paid time off and support for anyone experiencing pregnancy loss or domestic abuse, menopause-friendly workplace principles and more. Learn more at www.spiraxgroup.com/en/life-at-spirax/our-inclusive-group/our-inclusion-commitments .

We are also a Disability Confident Committed Employer. If you would like to apply using this scheme, please select this option in our application form or notify our recruitment partners.