Exams Manager - Heckmondwike Grammar School

Organisation

Schools

Directorate

Secondary Schools

Service Area

Heckmondwike Grammar School

Hours

37 hours per week. All year round. Term Time + 15 days or flexible by negotiation

Number of Jobs

1

Location(s)

High Street, Heckmondwike, WF16 0AH

Position type

Permanent

Grade

Range 26 - Pt 26 – 30

Salary

(£34,834 – £38,223) pay award pending

Advert Wording

Kirklees Council are advertising this role on behalf of Heckmondwike Grammar School

Are you an enthusiastic and suitably experienced Exams Manager?

Then this will be the job for you. We are looking to appoint an Exams Manager t o lead Exams administration in the school.

This post provides a fantastic opportunity to work within a high-performing, 11 to 18 grammar school with a large sixth-form and exceptional students.

We are delighted to have been named “Secondary School Of The Year”, “Soaring 57 places in the UK rankings to 77” out of approximately 6000 secondary schools (state and independent) in the latest Sunday Times Parent Power Guide.

We are looking to appoint a highly motivated and suitably experienced Exams Manager who will work closely with the Senior Leadership Team in a successful 11-18 grammar school. We are looking for a proactive and highly motivated Exams Manager who has an in-depth knowledge of Exams planning tools on the school’s Management Information Systems (SIMS) and can demonstrate meticulous attention to detail.

You will have responsibility for all school examination entries including NEA, as well as the organisation of mock examinations. In addition, you will have responsibility for the smooth running of results days alongside the Deputy Head teacher and the Data Manager.

The Exams Manager also plays a role in school admissions and the entrance examination. This is an ideal opportunity for a current Exams Manager or administrator to broaden their skills and experiences in a large high performing school.

An overview of the role would be

• Examination Planning and Coordination
• Liaise with Examination Boards: Coordinate with external examination boards (e.g., AQA, OCR, Edexcel) to ensure accurate registration of candidates and receipt of exam materials.
• Develop Examination Timetables: Create and distribute exam timetables for internal and external exams, ensuring minimal clashes and compliance with national regulations.
• Venue Management: Organise appropriate spaces for exams, including booking rooms, setting up seating arrangements, and ensuring special accommodations for students with additional needs.
• Compliance and Quality Assurance
• Adhere to Exam Regulations: Ensure that all examination procedures comply with the rules and regulations set by the JCQ (Joint Council for Qualifications) and individual awarding bodies.
• Maintain Accurate Records: Keep comprehensive records of student entries, results, and any special considerations or access arrangements.
• Quality Control: Implement checks to maintain a high standard of integrity and accuracy in the administration of exams, including conducting mock inspections or internal audits.
• Communication and Stakeholder Management
• Support Students and Parents: Provide clear guidance and information to students and their families regarding exam dates, procedures, and requirements.
• Work with Staff and Invigilators: Recruit, train, and manage a team of invigilators, and liaise with teaching staff to ensure accurate and timely distribution of information.
• Handle Queries and Appeals: Address student or parental queries and manage appeals or remarks processes in accordance with board guidelines.
• Operational Management on Exam Days
• Oversee Exam Day Procedures: Ensure secure receipt, storage, and distribution of exam papers; manage entry and seating of students; and supervise invigilation.
• Emergency and Contingency Planning: Prepare for any unexpected incidents, such as power failures or illness, to ensure exams proceed with minimal disruption.
• Ensure Integrity of Exams: Maintain exam security, monitor for potential malpractice, and ensure strict adherence to exam conditions.
• Post-Examination Processes
• Manage Results Processing: Coordinate with exam boards to receive and process results, ensuring accurate distribution to students..
• Organise Re-sits, Appeals and post examination services: Coordinate re-sits for students, manage administrative aspects of appeals, and liaise with relevant boards for follow-up.
• Continuous Improvement and Development
• Professional Development: Stay updated with changes in examination regulations and best practices
• through ongoing training and workshops.
• Contribute to School Improvement: Work with senior leadership to use exam data to inform school improvement strategies and enhance student outcomes.
  
  

A full handover period with the current post holder will be provided to ensure a smooth transition.

Specific responsibilities are set out in a detailed job description.

The successful candidate will need to be flexible and hardworking with excellent organisational skills and the ability to meet deadlines. Driven by your passion for data and information, you will enjoy sharing your knowledge with others, including through training.

Knowledge of school management and data systems is essential to this post.

You Will Need

• to believe in our school values of Respect, Responsibility and Excellence and follow our
  
  

school ethos embedded in our motto of ‘Nil Sine Labore’ - Nothing Without Work

• a positive, can-do attitude
• the ability to change priorities at short notice
• good communication skills, both written and spoken
• the ability to take initiative and work independently as well as part of a team
• to have good organisational skills
• suitability to work with children
  
  

Why Should You Apply?

Heckmondwike Grammar School is a unique school, with students who are eager to learn, keen to know more and want to enjoy their educational experiences. It is exceptional in many ways: a very diverse school community that produces results of the highest quality. We work effectively with our young people, really care about them and their futures and have an ultimate success measure of enabling them to proceed to where they want to go. Excellent relationships between staff and students are the norm, expectations are high and students perform very well as a consequence.

In return, we offer membership of the local government pension scheme and other well-being benefits.

Completed applications should be sent by email to: [email protected].

Further information about the school is available on the school website

If you would like an informal discussion about this post, prior to submitting your application, please contact the school.

Protection Of Children

Disclosure of criminal background of those with access to children.

All posts involving direct contact with children are exempt from the Rehabilitation of Offenders Act 1974. However, amendments to the Exceptions Order 1975 (2013 & 2020) provide that certain convictions and cautions are ‘protected’. These are not subject to disclosure to employers and cannot be taken into account. Guidance and criteria on the filtering of these cautions and convictions can be found on https://www.gov.uk/government/organisations/ministry-of-justice.

Shortlisted candidates will be asked to provide details of unspent convictions and those that would not be filtered prior to the date of the interview. You may be asked for further information about your criminal history during the recruitment process. If your application is successful, this self-disclosure information will be checked against information from the Disclosure and Barring Service before your appointment is confirmed.

Safeguarding Statement

Heckmondwike Grammar School is committed to safeguarding and promoting the welfare of its

students and expects all employees and volunteers to share this commitment.

Full details regarding our Safeguarding Procedures can be found on our website in the

Safeguarding section, alternatively, please contact Recruitment to obtain a copy.

Closing date

21 October 2024, 8:00 AM

Important Information

Job Profile/description

Additional document 2