Document Controller

Job Description

As a Document Controller you will be site based working alongside the project team to ensure the timely and smooth running of all projects.

Responsibilities

• Coordinate all activities related to the document control procedure, including technical documents, drawings, and commercial correspondence
• Input document data into standard registers ensuring that the information is accurate and up to date
• Make sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors and suppliers as applicable
• Maintain the documents and drawings in the document control office under safe custody without any damage or deterioration with easy traceability
• Maintain the files and control logs as required by the project
• Manage and take ownership of the day-to-day administration of a busy contracting office, ensuring compliance to company policies
• Handle internal and external phone calls and correspondence (e-mail, letters, packages etc.)
• Filing, archiving and retrieval of documents and conformance to data protection legislation
• Meeting room management and arranging appointments/meetings as requested
• Management of office space, equipment and furniture
• Control of stock level for stationary, PPE, consumables and other items
• Help to ensure compliance with health and safety regulations and best practice, with responsibility for fire marshall duties, employee workstation assessments etc
• Manage reception area and look after visitors
  
  

Qualifications

• Knowledge in use of spreadsheets, database, word processing and selected job specific software
• Experience setting up and using electronic document management systems (Particularly SharePoint and MS365 TEAMS)
• Understanding of BIM
• Excellent written and verbal communication and interpersonal skills
• High level of accuracy and attention to detail
• Ability to; keep clear and accurate records and reports; use computer and rapidly input data and retrieve records and information; organise workload and to manage a filing methods and management techniques; work in clear logical manner, following process and procedure; work independently or as part of a wider remote and local team; meet deadlines without compromising on quality; quickly build strong working relationships with people at all levels
  
  

About Us

We build, we transform, and we connect. Making a positive difference to the communities in which we operate is our passion and we place social responsibility at the heart of every scheme.

The projects we deliver have an important role in the everyday lives of people in the UK and Ireland. We are committed to making a positive impact on the environment and strive for sustainability in all we do.

Your well-being is our priority. We take care of our team with a competitive salary and comprehensive benefits package. When you come to Farrans, you can make a big impact. We love enthusiasm, new ideas and innovation.

What We Can Offer You

Our people are our greatest asset, which is why we offer a comprehensive benefits package designed to support you to achieve your full potential.

When you come to Farrans, you can make a big impact. We love enthusiasm, new ideas and innovation. Your well-being is our priority.

We take care of our team with a competitive salary and comprehensive benefits package which includes:

• 30+ days annual leave
• Pension plan
• Health cash plan enrolment
• Enhanced maternity
• Family friendly policies
• Access to discounts cycle to work scheme
• 24/7 counselling and support health line GP anytime & Wellbeing App
  
  

About The Team

Tees Pipeline

Northumbrian Water Limited has been appointed Farran two contrarcts worth in the region of £100m to deliver improvement works which will provide a resilient supply of clean and clear water to its customers for decades to come. Keeping the Farrans team in the Durham region for the next AMP cycle We’re taking the pipeline across the River Tees at two locations. At Cotherstone, we’re constructing a tunnel that will run 20m under the river bed and, at Alwent Beck, we’re building a pipe br