Design Coordinator

About The Role

Role Overview

proAV are a leading global audio visual integrator, providing AV and event services across multiple client partnerships globally.

Our immediate requirement is for an experienced Design Coordinator to be a key part of our Egham team, representing proAV and taking full responsibility for supporting the successful delivery of AV system design projects by ensuring all design activities are effectively planned, tracked, and communicated. The role acts as the operational backbone of the design function, supporting the team with scheduling, handover documentation, capacity planning, and coordination of project-critical information.

This is an exciting opportunity for an exceptional, Design Coordinator to join an established operation with scope to drive and enhance the service at every opportunity.

Experience and seniority of the position will be reflected by the remuneration and benefits package.

Key Responsibilities

• Project Design Planning: Collate and manage all key project design dates, schedules, and deliverables to ensure design activity is properly tracked and aligned with project milestones.
• Handover Documentation: Compile, check, and organise all information required for internal and external handovers, ensuring completeness, accuracy, and consistency across documentation.
• Calendar Management: Maintain centralised project calendars to coordinate design deliverables, client deadlines, and interdepartmental dependencies.
• Resource Scheduling: Manage designer availability, align workloads across the team, and support effective resource forecasting.
• Workload Prioritisation: Coordinate with the Design Manager and project stakeholders to establish clear priorities across concurrent projects and deadlines.
• Kick-Off Meetings: Organise, schedule, and attend project Kick-Off (KO) meetings to confirm scope, deliverables, responsibilities, and design programme.
• Workload & Capacity Analysis: Analyse team capacity and workload distribution regularly to support planning, escalation, and decision-making.
• CRM Management: Maintain accurate and up-to-date design-related data in the company’s CRM system to enable tracking and reporting.
• BoM Support and Clarification: Track and chase outstanding or unclear items on ratified Bills of Materials (BoMs), liaising with system designers and stakeholders to confirm missing information, specifications, or decisions.
  
  

Person specification

• Experience in project or design coordination, ideally within AV, construction, engineering, or a technical design environment.
• Strong interpersonal and communication abilities, including the confidence to follow up and clarify incomplete information.
• Proficiency in using Microsoft Office, project management tools (e.g., Smartsheet, MS Project), and CRM platforms.
• Excellent organisational and time-management skills with high attention to detail.
• Ability to manage multiple projects concurrently and adapt to shifting priorities.
  
  

Desirable Skills

• Background in or understanding of Audio Visual systems or technical documentation.
• Familiarity with structured documentation standards (e.g., BS EN ISO 19650).
• Experience in handling technical BoMs and cross-functional coordination
  
  

Hours of work

40 hours per week, 9 hours a day, 8.30am-5.30pm, including an hour unpaid break, Monday-Friday.

About You

About Us

proAV designs, integrates and supports blended technology solutions with AV, UC and beyond including end-to-end services and 24/7/365 support to enhance global collaboration and empower your world of communication.

From reviewing technology to integration to post-deployment support, you’re in safe hands when you trust your AV and UC to proAV.

We are recognised as one of the AV industry’s most powerful international delivery and support operations trusted by a varied client base in more than 80 countries across 6 continents. To date, we have completed 700+ projects outside of the UK that meets the demands and challenges of a globalised marketplace, keeping the lines of communication and collaboration open.

From our state-of-the-art Customer Services Centre and Video Network Operations Centre (VNOC) our dedicated teams manage, monitor and protect our global clients’ business-critical AV systems architecture, products and technologies 24/7/365.

Equality, Diversity & Inclusion

proAV is an equal opportunity employer that is committed to supporting and promoting an inclusive culture for all employees and job applicants. We want everyone to feel comfortable being themselves and create a culture where we understand and respect each other’s differences. proAV does not tolerate discrimination based on age, disability, gender identity, marital or civil partnership status, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. We make employment decision based on the needs of our business and the qualifications and/or experience of the individual. proAV offers personal and professional development opportunities, not just through traditional qualifications, but also through Apprenticeship schemes, internal training and mentorship programmes. We support employees and job applicants with their work-life balance through our family friendly policies and practices. We encourage all to apply.

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