Contracts Manager

Location: Stone, Staffordshire Hybrid working, 2 days a week in our Stone Office)

Status: Permanent, Full Time

Package: Competitive Salary, Flexible Working, Development & Opportunity (Personal & Technical), Private Medical (Optical & Dental options), Matching Contributory Pension, 25 Days Leave + Public Holidays + Buy and Sell Scheme, Life Insurance, Referral Scheme, Employee Assistance Program, Benefits Hub.

Why are we hiring a Contracts Manager?

We are hiring this position to support the VP of Legal.

The Contracts Manager will report to the Vice President of Legal, General Counsel, and be responsible for supporting and managing the contract lifecycle, ensuring efficient customer contract initiation, negotiation, review, renewal, and related administrative tasks, as well as leveraging creative problem-solving skills and business judgment to support internal stakeholders. This individual will also be extensively involved in improving the way Legal works and serves our business by implementing fresh ideas to improve and refine our contract process.

In this role, you will work closely with business stakeholders, Legal, and Finance teams to draft, negotiate, and track a variety of contracts, including customer agreements, NDAs, MSAs, SOWs, consulting agreements, and other legal documents primarily related to the healthcare IT industry.

Who’s Instem?

Well, we’re a global provider of bespoke industry-leading software solutions and services, which facilitate the pre-clinical, and clinical phases of the drug discovery process. We have over fifteen products in our portfolio, used by over 700 pharmaceutical clients (including all the top 20!)

What’s the culture/environment like? For a global business of over 300 staff, we very much have a family feel. You’ll be part of a friendly, communal, solution based, flexible environment, where you’ll feel empowered, valued and accountable. We’ll invest in you as a person and encourage you to take part in companywide workshops for wellbeing, mental health, critical conversations, and strengths.

What are you responsible for?

• Ability to collaborate with and communicate with a diverse group of stakeholders, including Sales, Finance, R&D, IT, and others
• Escalate contract issues (and proposed solutions) for further review by Legal and other stakeholders
• Lead contract administration efforts, including ensuring contracts are in line with the company’s Delegation of Authority and other policies, as well as overseeing the correct use of templates and guidelines
• Responsible for drafting, reviewing, redlining, and negotiating a large volume of contracts including Master Service Agreements, Statements of Work, Consulting Agreements, Subscription Agreements, Terms and Conditions, Non-Disclosure Agreements, and other vendor/service provider agreements
• Manage the full contract lifecycle, from initiation to renewal, ensuring agreements align with business needs and compliance requirements
• Keep organized and up-to-date records within the company’s contract management system to maintain accuracy and accessibility; refine and optimize contract/document storage platforms and process for communication with internal business owners as well as external parties
• Assist in refining contract templates and optimizing internal processes to enhance efficiency and ensure consistency across agreements
• Provide guidance to business teams on contract terms and best practices, helping them navigate legal and regulatory considerations
• Serve as the primary resource for contract-related inquiries, helping business units to interpret and adhere to relevant contract terms
• Must enjoy working in a fast-paced environment with a large range of internal and external stakeholders
• Adherence to the Company’s Quality Management System to ensure that all work is handled Securely, Professionally and Diligently
  
  
  

Skills, Knowledge And Experience

• Familiarity with life sciences and/or healthcare IT and software is a plus
• Bachelor’s (or University equivalent) degree in business administration, legal studies, or a related field.
• Experience in contract management in biotech, pharmaceutical, or life sciences
• Strong understanding of contract law and familiarity with biotech industry-specific agreements
• Detail-oriented with strong organizational and time management skills
• Ability to manage multiple priorities and deadlines in a fast-paced environment
• Familiarity with contract management tools is a plus
  
  
  

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

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