Company Secretarial Paralegal

Purpose of the Job

The Company Secretarial Paralegal is responsible for assisting all day-to-day activities connected with the corporate administration of HH Global’s legal entities world-wide. This role sits within the EMEA Legal Team, reporting into the Company Secretarial Solicitor

Key Responsibilities

• Assist in day-to-day activities of the corporate administration of HH Global’s legal entities world-wide
• Overall responsibility for corporate compliance on a global basis
• Liaise with external providers for all HH Global’s UK and non-UK legal entities
• Ensure timely preparation and filing of all required corporate resolutions and other corporate secretarial documents (supported by external providers for non-UK entities)
• Support required formal annual/quarterly board/shareholder meetings and filing of annual returns and accounts for all legal entities, as required by law (supported by external providers for non-UK entities)
• Support changes to legal entities, such as change of registered address, change of directors, registration of PoAs, etc.
• Effectively communicate with external corporate secretarial providers and internal stakeholders
• Obtain digital signatures, wet signatures and notarized documents as necessary from authorized signatories
• Draft resolutions, powers of attorney and other corporate administrative documentation as necessary (supported by external providers for non-UK entities)
• Keep a central record of all HH Global’s legal entities and ensure corporate information is well
• organized and made available to business stakeholders in an efficient manner
• Maintaining and updating company entity management software
• Develop new and more efficient workflows
  
  

Knowledge, Skills + Experience

• Law degree or formal Company Secretary qualification in the UK or equivalent qualification in another jurisdiction
• Prior experience with international corporate administration or company secretarial management
• Strong knowledge and understanding of company law and underlying principles
• Internationally minded; able to apply corporate law principles across different jurisdictions
• Excellent English communication skills; additional languages an advantage
• Experience in maintaining and updating company entity management software such as GEMS
• Self-motivated, able to multitask, prioritise and work accurately
• Meticulous attention to detail and passion for compliance work
• Able to build strong working relationships with stakeholders at various levels
• Professional and inspires confidence with people
• Confident in verbal and written communication
• Creative but practical approach to problem solving
• Able to confidently influence individuals when required
• Flexible and capable of working with multiple projects at the same time
• Confident, tenacious, resilient and enthusiastic
• PC literate, comfortable using Word, Excel and PowerPoint
  
  

We thank all applicants in advance for their interest in this position.

HH Global are an equal opportunities employer and welcome all suitably qualified candidates from any background, regardless of any personal characteristic, especially those protected by law.

We will make reasonable adjustments to the recruitment process to accommodate any disability. In the first instance, if you require this job advert in an alternative format, or require any assistance, please reach out to [email protected]

Please note that we carry out a variety of pre-employment background checks, which are appropriate for the country that you are based in. These may include some of the following; employment history, right to work, identity and validity of professional qualifications (if applicable) checks. In some countries, criminal background, sanction file and / or CIFAS checks may apply. If you have any questions relating to this, please reach out to [email protected] in the first instance.

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