Company Secretarial Assistant

Job Title: Company Secretarial Assistant

Salary: £30,000

Hours: 37 hours per week

Location: Walsall

Looking to step into a dynamic role where corporate governance meets precision and professionalism? As a Company Secretarial Assistant with South Staffordshire PLC, you'll be at the heart of decision-making, ensuring smooth operations, maintaining compliance, and keeping executives on track. From crafting meticulous minutes to advising on regulatory requirements, your expertise will help shape the foundation of corporate governance. If you're detail-driven, thrive in a fast-paced environment, and enjoy working with key stakeholders, this is your chance to play a vital role in a thriving organization! Ready to make an impact?

About Us

The South Staffordshire Plc Group is a highly respected integrated services group of businesses. It operates two regulated water companies, South Staffs Water and Cambridge Water, that together serve 1.6 million customers in the UK. Additionally, our group comprises a range of complementary non-regulated businesses within our SSI Services and Echo divisions, serving the water and adjacent sectors. With approaching 3000 employees working together, joining us means more than just starting a new role – it's an opportunity to grow a fulfilling career within a collaborative and innovative environment.

The Role

The Company Secretarial Assistant will support the Deputy Company Secretary in delivering high-quality company secretarial and governance services in line with statutory requirements and best practices. This is a hands-on role within a dynamic and fast-paced organization, offering exposure to a wide range of governance and compliance activities.

Key Responsibilities

• Provide company secretarial support for Boards, Committees, Executive Meetings, and ad hoc meetings, including planning, agenda setting, and meeting paper preparation.
• Attend meetings, take high-quality minutes, track actions to completion, and draft resolutions.
• Maintain forward planners to ensure timely reporting and decision-making in line with corporate governance principles.
• Ensure Board and Committee decision-making aligns with the Group Delegation of Authority Framework.
• Advise on and ensure compliance with statutory and regulatory company secretarial and governance requirements.
• Maintain and update electronic statutory records for all UK companies on SharePoint.
• Oversee statutory filings, ensuring completion within required timeframes.
• Support the maintenance of the Director Information Portal, Company Secretarial Tracker, and Board and Committee Teams site.
• Assist with corporate governance projects and initiatives to enhance processes and compliance.
  
  

What You’ll Need

• Educated to degree level, preferably working towards ICSA or Chartered Secretary qualification.
• Minimum of one year's relevant experience in a company secretarial or governance role.
• Strong understanding of corporate governance principles and regulatory requirements.
• Excellent verbal and written communication skills.
• High attention to detail and accuracy, with the ability to manage multiple priorities effectively.
• Ability to build relationships at all levels and work collaboratively within a team.
• Organizational and time management skills.
• Ability to work independently and proactively.
• Strong problem-solving skills and analytical thinking.
• Professionalism and discretion when handling confidential matters.
  
  

What You'll Get In Return

• Competitive salary plus benefits.
• Hybrid working environment, with typically 3 days per week in the office.
• 25 days holiday plus bank holidays.
• Employer pension contributions.
• On-site gym and free parking.
• 24/7 GP service.
• Cycle-to-work scheme.
• Employee assistance program via Aviva.
• Discounts at stores and restaurants.
• Excellent career development opportunities, including mentorship from senior leaders.
• Ongoing professional development to enhance your skills and expertise.