Company Secretarial Assistant

Job Description

Join us on our mission to make the world a better place…

Are you looking for a rewarding career where you can make the most of your skills and talents in an organisation that’s serious about sustainability?

About Us

We are an innovation driven digital infrastructure organisation of industry leading experts in intelligent design, engineering, security, science, research, and sustainability. Headquartered in London (UK), with over 200MW of IT capacity live or under development, we develop and operate sustainable data centres for some of the world’s largest technology companies, across the UK, Europe, Middle East, and Asia.

We believe in data centres for good - creating employment opportunities, using our resources to support local communities, and investing in environmental restoration.

Irrespective of which area you work in there’s a common thread that binds everyone at Pure DC together. We’re passionate about always improving the way we are working, operating and developing.

Our goal is to use intelligent design of data centre infrastructure to improve the planet, society and the communities we operate in. Being sustainable makes a lot of sense, our customers want to develop sustainably, and we do too. We recognise and take responsibility for the environmental impact of our data centres and that’s why our in-house design, construction and sustainability teams are working together to reduce emissions associated with our activities and supply chain.

About You

We would love to hear from you if you are:

• Curious, analytical and great at solving problems
• Exceptional at building strong working relationships with team members and across a range of stakeholders
• Flexible and adaptable team player with a can-do attitude
• Able to undertake a variety of activities with a substantial degree of personal responsibility and autonomy.
  
  

What You’ll Be Doing

• Updating IT systems (Diligent, SharePoint and Legal Workflow tracker) with updates to entities and adding new entities.
• Responsible for statutory filings of all UK companies.
• Liaising with external corporate service providers and directors for day-to-day entity management / requests.
• Updating group structure charts and preparing individual structure charts as required.
• Supporting new entity setups, strike-offs and liquidation processes.
• Responding to ad hoc queries on entity related matters / information.
• Arranging documents for signature/coordinating notary appointments.
• Monthly and quarterly Topco board and committee pack collation – engaging with stakeholders to ensure reports are disseminated in a timely manner.
• Coordination of quarterly and/or annual Subsidiary board meetings (including agenda, minutes and action tracking).
• Raising POs for Cosec related invoices.
• Managing weekly shareholder approvals process.
• Ensuring robust entity files are maintained and updating any relevant trackers.
• Keeping records of filing of key governance documents
• Maintaining global legal and compliance register
• Maintaining KYC files, refreshing KYC documents periodically.
• Preparing KYC packs for review and tracking information.
• Assist with annual reporting cycle, project management of annual/strategic reports, approval of financial statements and filing.
  
  

What We’re Looking For Do You Have

• A genuine passion to drive change: We’re constantly searching for new ways to change the status quo. We need you to be efficient and agile, with excellent attention to detail and a desire to drive value creation and deliver exceptional service.
• Ability to think differently: Our projects all require the team to think through problems and find the most effective and efficient new solution in each case. We’re looking for innovative thinking, problem solving, and a willingness to question assumptions.
• Ability to build and maintain trust:. We build trust and create space for people to own their work and deliver their best. We create environments where people feel safe if they make honest mistakes, and when they do we support them to learn and put things right.
• Ability to connect and collaborate: You’ll be able to share your perspectives constructively and listen openly. Cross functional collaboration is crucial, because we understand that no one team is wholly responsible for building and operating a data centre.
• Educated to degree level
• 3 years + experience in company secretarial role
• Good working knowledge of Microsoft Office, in particular Word and Excel
• Working knowledge of entity management system - Diligent is essential
  
  

What’s in it for you?

• You’ll be joining a dedicated, vibrant, dynamic and talented team of people who are deeply passionate about data centres for good.
• We’re committed to the culture of learning and provide regular learning opportunities for everyone. We will support you with your personal and career development plans.
• Our hybrid working approach gives you flexibility in where, when and how you work.
• Your health and wellbeing is really important to us and we want to ensure that you’re able to make the most of the opportunities and reach your full potential. From a programme of wellbeing activities throughout the year to Mental Health First Aiders and a 24-hour impartial Employee Assistance line, we’re determined to create an environment that supports everyone’s mental and physical health.
• We offer a competitive salary.
• You’ll get 25 days’ annual leave which increases with service up to 30 days, plus bank holidays.
• You also get an extra day off for your birthday.
• We offer a Salary Sacrifice Pension Scheme.
• We provide Private Medical Insurance for you and your family.
• We offer 3 x Life Insurance and many other benefits.
  
  

This is an exciting role for someone who really wants to make a difference and is passionate about how the data centre infrastructure can help to improve the planet, society and the communities we operate in.

Everyone’s welcome

Everyone is welcome at Pure. Our business thrives on difference and we want you to feel at home, and be able to bring your whole self to work. W e champion a workplace that celebrates and embraces diversity, ensuring that every individual, regardless of their background, finds a true sense of belonging.

We understand the value of a diverse talent base and the unique perspectives, experiences and innovative ideas each person brings. That’s why we have our Inclusion & Belonging Committee to drive forward our key inclusion priorities.

We’re committed to an active Inclusion, Diversity and Equal Opportunities Policy, starting with our recruitment and selection process. W e want applications from people with diverse backgrounds and experiences.

How To Apply

We’d love it if you could submit your application online here. If you require an alternative method of applying, please reach out to [email protected]

Interested but not sure you tick every box? Research tells us that women, particularly, feel this way. So, regardless of gender, why not apply.

If you require reasonable adjustments to any part of our recruitment process, please share those requirements with us when completing your application. We will make every effort to ensure your needs are met to provide a fair and transparent process of assessment.

About Us

Pure specialises in the design, build and operation of ‘White Label’ data centres for global clients. Our main market being the provision of infrastructure to IT service providers, telecommunications companies and financial services clients. Our goal is to become an integral part of our clients business to support the development of their business in new markets or locations.

Pure is privately owned and controlled by its management. Our major shareholders include Oaktree Capital Management, a global private equity company with c. USD 100 billion of assets under management, and the Investment and Development Office of the Government of Ras Al Khaimah. These investors provide the financial strength required to deliver projects of almost any scale and in any location with a long-term view on returns allowing us to compete with in-house or self-build solutions.

We have a common vision for what we are trying to achieve and common values as to how we go about our business in terms of fairness, integrity and quality of service. Our strategy is to service underserved markets with leading edge, ultra-secure facilities. We are committed to global best practice in everything we do.