Business Support Administrator

Business Support Administrator Ref: VN131 Reigate UK

About Us

At Macro, you get the best of both worlds: a well-established industry leader with global presence and a roster of blue-chip clients, and a people-centric business with a friendly and supportive culture. In other words, when you join Macro, you can seriously accelerate your career, all while having fun with colleagues invested in your success.

About the Role

Duties and Responsibilities

• Provide comprehensive business support to Minor Capital Works team as required.
• Organise internal meetings efficiently.
• Manage the internal client filing system.
• Collaborate with the Planon team to set up projects on Planon and confirm FMR numbers.
• Review and process POs for client sign-off.
• Process invoices for FMR Contractors not set up on Planon. Confirm invoice status as submitted to facilitate payment through client interface.
• Raise CE’s in Planon, email copies to contractors and save copies in Planon communication log and project folders.
• Verify payment details on Planon, email copies to contractors and save copies in the Planon communication log and project folders.
• Ensure invoices received from contractor's match payment certificates and save them in the Planon communication log.
• Enter certificate dates on Planon, save them in the Planon communication log and email copies to contractors.
• Confirm approved PP budgets with ProgM/PM and process for client's approval.
• Produce agendas, meeting minutes, confidential reports and other corporate correspondence as required.
• Assist in the production of presentations for the client.
• Maintain business systems, processes and procedures and providing recommendations for improvements.

About You

• Previous experience of working with Planon is essential.
• Must be able to communicate at all levels, both in writing and verbally.
• Excellent computer skills, including a minimum intermediate level of proficiency with Microsoft Office systems.
• Excellent teamwork abilities.
• Proactive and self-motivated.
• Ability to prioritise workload effectively.
• Strong attention to detail.
• Able to work to tight deadlines and remain calm under pressure.

Diversity Statement

Macro is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all of the criteria below, please apply as you may still be suitable for this role or another role within our organisation. Should you require any adjustments to assist during the application/hiring process please do make us aware.