Business Operations Associate

Description

About Astellas:

At Astellas we are a progressive health partner, delivering value and outcomes where needed.

We pursue innovative science, focusing initially on the areas of greatest potential and then developing solutions where patient need is high, often in rare or under-served disease areas and in life-threatening or life-limiting diseases and conditions.

We work directly with patients, doctors and health care professionals on the front line to ensure patient and clinical needs are guiding our development activities at every stage.

Our global vision for Patient Centricity is to support the development of innovative health solutions through a deep understanding of the patient experience. At Astellas, Patient Centricity isn’t a buzzword - it’s a guiding principle for action. We believe all staff have a role to play in creating a patient-centric culture and integrating an awareness of the patient into our everyday working practices, regardless of our role, team or division.

We work closely with regulatory authorities and payers to find new ways to ensure access to new therapies. We deliver the latest insights and real-world evidence to inform the best decisions for patients and their care-givers, to ensure the medicines we develop continue to provide meaningful outcomes.

Beyond medicines, we support our stakeholder communities to drive initiatives that improve awareness, education, access and ultimately standards of care.

Opportunity

Provide administrative, project management, and logistical support to the Marketing and Brand Team, contributing to the successful delivery of the brand plan.

Support the Key Account Management (sales) team with the organisation and execution of speaker meetings and assist Brand Managers in managing the approval process for campaign materials.

Oversee and support the management of marketing budgets, working closely with Finance to ensure compliance with reporting requirements, purchase order requisitions, and budget phasing.

At Astellas we recognise the importance of work/life balance, and we are proud to offer a hybrid working solution allowing time to connect with colleagues at the office with the flexibility to also work from home. We believe this will optimise the most productive work environment for all employees to succeed and deliver. Hybrid work from certain locations may be permitted in accordance with Astellas’ Responsible Flexibility Guidelines.

Responsibilities And Accountabilities

• Providing administrative, project management, and logistical support to the Marketing team and Oncology Brand team, contributing to the delivery of the brand plan and helping the team achieve their objectives.
• Taking ownership and delivering distinct Marketing projects, supporting the overall deliverables of the Oncology operational brand plans.
• Owning the marketing materials and managing their lifecycle, while coordinating with external agencies.
• Providing administrative and project management support to the Key Account Management team, organising and running speaker meetings.
• Overseeing and supporting cost centre owners in managing Marketing budgets, and collaborating with Finance to ensure compliance with reporting, purchase order requisition, and budget phasing.
  
  

Required Experience

• Proven expertise in using MS Office and multiple databases, including typing, data entry, updating, and reporting.
• Strong organisational, collaboration, and communication skills.
• Advanced project management capabilities.
• Extensive experience in providing team administration and support.
• Demonstrated experience managing end-to-end processes, including working with Procurement, Finance, and third-party stakeholders.
• Skilled in purchase order initiation, management, and processing, with the ability to track, monitor, and report effectively.
  
  

Preferred Experience

• Pharma sector experience.
• Experience in marketing function.
• Experience in pharmaceutical or medical environment.
• Ideally Veeva PromoMats literate.
  
  

Education

Minimum GCSE’s including Maths and English or equivalent.

Working Environment

• The is a permanent full-time position based in the UK.
• This position follows our hybrid working model. Role requires a blend of home and minimum of 2 days a week in our Addlestone office. Flexibility may be required in line with business need. Candidates must be located within a commutable distance of the office.
  
  

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.