Business Administration Executive

Viatris UK Healthcare

At VIATRIS, we see healthcare not as it is but as it should be. We act courageously and are uniquely positioned to be a source of stability in a world of evolving healthcare needs.

Viatris empowers people worldwide to live healthier at every stage of life.

We do so via:

Access – Providing high quality trusted medicines regardless of geography or circumstance;

Leadership – Advancing sustainable operations and innovative solutions to improve patient health; and

Partnership – Leveraging our collective expertise to connect people to products and services.

Our global portfolio includes best-in-class, iconic brand-name products as well as global key brands; generics, including branded and complex generics; and other offerings across a wide range of therapeutic areas. We are committed to helping create healthier communities worldwide through education, outreach and better access to treatment.

For those driven to live their lives with purpose, Viatris helps employees realise their full potential by creating a collaborative culture that fosters courage and resilience. Viatris is more than just a place to work. This is a place to make a difference in the world.

The Role & What You Will Be Doing

Every day, we rise to the challenge to make a difference and here’s how the Business Administration Executive role will make an impact:

• Working with the Established Medicine BU to support the commercial deal administration.. This will include account management support for deal sheet management and monthly deal approval (SharePoint), credit note and invoice processing , Self-Distribution customer data uploads, payment tracker updates and adhoc support for audit request.
• Manage the administration and distribution of HCP customer communications, including required adhoc product mailings to relevant external stakeholders.
• Working with the Establish Medicines team as a super user of Viatris procurement and contract management systems and processes (Smart Source and LCM), to manage the procurement process for all suppliers, including creating and tracking financial purchase orders for projects including promotional activities and payments to healthcare organisations and professionals.
• Organising and track the approval process for legal contracts with external agencies, healthcare organisations and healthcare professionals , including supporting the sales team’s approval process for legal contracts with HCP’s, external agencies, healthcare organisations and healthcare professionals. Ensuring they are completed successfully prior to the meetings taking place are fully compliant with SIIHPs policy.
• Adherence to all applicable policies and procedures, including those relating to EHS, GMP, GCP, Quality and Compliance, consistent with the role and any associated responsibilities.
• Own the delivery of all meetings within the business unit working with the Meeting co-ordinators and Business Owners to ensure the effective preparations and delivery of all on and off-site internal meetings.
• Own the on-boarding and off boarding process for new team members, ensuring access, IT equipment, training and engagement plans are in place and co-ordinated for new starter.
• Work as part of the central office team in Hatfield and support/cover as required and manage all office administration.
• Other administration tasks required by Established Medicines subject to change, as new business needs arise.
  
  
  

About Your Skills & Experience

For this role, we’re looking for a candidate who has an effective combination of the following qualifications, skills and experiences:

• Excellent verbal and written communication skills
• Strong IT skills with a good working knowledge of Microsoft Office Suite (Excel, Outlook, Word)
• Resilient under pressure and confident to question decisions when necessary
• Good team player with an enthusiastic self-motivated attitude
• Proactive approach
• Excellent organisational and time management skills
• Ability to prioritise and multi-task is essential
  
  
  

At Viatris, we are dedicated to building a truly diverse, inclusive and authentic workplace, so if you’re excited about this role but your past experience doesn’t fully align with every requirement, we still encourage you to apply. You may just be the right candidate for this or other roles.

What we offer:

• Top Employer Accreditation, demonstrating that we provide excellent people policies and practices
• Competitive compensation package inclusive of annual discretionary bonus
• Focus on career progression with growth and development opportunities
• Hybrid work model
• Emphasis on Health and Wellness programmes
• 100% paid medical insurance and Employee Assistance Programme
• Life cover
• Excellent employer-matched pension scheme with Viatris contributing up to 11%
• 2 paid volunteer days per year
  
  
  

Diversity & Inclusion at Viatris

At Viatris, diversity and inclusion are essential to our mission. The diversity we foster in all aspects of our business can be one of our greatest strengths in redefining healthcare not as it is, but as it should be. If you would like to know more about what diversity, equity and inclusion means to us, please visit https://www.viatris.com/en/Careers/Diversity-and-Inclusion

Sustainability at Viatris

Corporate social responsibility is fundamental to the Viatris mission. We work to advance responsible and sustainable operations and leverage our collective expertise to empower people to live healthier at every stage of life, recognizing that our actions affect the stakeholders and communities we serve. To learn more about our efforts, please visit https://www.viatris.com/en/about-us/corporate-responsibility

At Viatris, we offer competitive salaries, benefits and an inclusive environment where you can use your experiences, perspectives and skills to help make an impact on the lives of others.

Viatris is an Equal Opportunity Employer.