Bid Writer

Job Description

AeroCloud: Revolutionizing Airport Operations

AeroCloud is the new-age operating system for airports aiming to grow. Our suite includes Airport Operating Systems (AOS), PPS, and Passenger Flow Management solutions, empowering airports to gain deep insights into the movement of passengers and aircraft around the world.

We achieve this by becoming the airport’s first call for technology. Whether in times of need or growth, we stand alongside our clients, offering support through innovative software that drives their success.

Our Commitment to Excellence

At AeroCloud, being the airport’s first call means exceeding expectations at every customer interaction. This is not just a goal; it’s our standard. We prioritize detail, diligence, and a proactive approach in everything we do. If there’s a task to be completed, we see it through. If a customer needs an answer we don’t yet have, we respond promptly to let them know we’re on it. We believe in keeping our team informed, being transparent, and maintaining accountability at every step

About The Role

AeroCloud is seeking a detail-oriented and collaborative Bid Writer to support our fast-growing commercial team. This role is critical to the creation of compelling, high-quality proposals that secure new business across global airport markets. The successful candidate will work cross-functionally to gather information, write persuasive responses and ensure consistent bid quality aligned to AeroCloud’s strategy and brand.

Job Requirements

Key Responsibilities

• Write, edit, and proofread clear, persuasive and technically accurate responses to RFPs, RFIs, PQQs and tender documents.
• Liaise with internal teams (Marketing, Product, Legal, Ops and Finance) to extract and refine technical and non-technical content.
• Collaborate with the Bid Manager to align content with AeroCloud’s messaging, win themes and compliance requirements.
• Support in designing and maintaining a structured bid library and reusable content repository.
• Coordinate RFP portal monitoring and maintain a structured RFP Register aligned with CRM (HubSpot).
• Maintain accurate bid records in HubSpot to support bid pipeline forecasting.
• Assist in developing and refining AeroCloud’s proposal templates and presentation formats.
• Contribute to post-submission reviews and win/loss analysis for continuous improvement.
  
  

Job Responsibilities

Key Skills and Qualities

• Exceptional writing, editing and proofreading skills with strong attention to detail.
• Ability to communicate complex technical concepts clearly and concisely.
• Strong time management skills and ability to meet tight deadlines under pressure.
• Proactive, organised and adaptable team player.
• Understanding of bid and sales processes in B2B, preferably in the SaaS or technology sectors.
  
  

Essential Requirements

• Proven experience in a Bid Writer, Proposal Writer, or similar role.
• Experience working on complex bids with multiple stakeholders.
• Familiarity with RFP and tender processes (preferably in public sector or aviation).
• Proficiency in Microsoft Office (especially Word and PowerPoint).
  
  

Desirable

• Knowledge of airport operations, SaaS products, or public procurement is an advantage.
• Experience using CRM systems (e.g. HubSpot).
  
  

Job Benefits

What's in it for you?

• Competitive salary
• Best in Class Share Options scheme
• Flexible working environment
• 25 days annual leave + statutory holidays
• Take your birthday off work on us as well
• Access to our Employee Assistance Program
• Extensive upskilling and training
• Company pension scheme
• Access to employee perks and discounts
• Access to salary sacrifice - Cycle to work and EV scheme
• Digital Nomad policy
  
  

Our ethos

AeroCloud recognises Diversity, Equality, and Inclusion at the heart of our business. They represent the mutual trust, respect and understanding we strive for. They are integral to our brand, reputation, success, business sustainability and employee relations impact. Our vision is to have a diverse, equal and inclusive organisational culture. We want everyone who comes into contact with us, both face to face and virtually, to feel valued and respected. We want our workplace both in the office and at home to foster belonging to all colleagues to feel seen, connected, supported and proud. We will draw on the rich diversity of our workforce and harness the diverse contributions and considerable talents of our staff to achieve our vision in line with our organisational values and DE&I principles.

AeroCloud is an equal opportunities employer so if you have any specific work or access requirements as a result of a condition or disability then AeroCloud would be committed to working with you on the best way to support this at work.