Bid Coordinator

Location/s:Manchester, Sheffield, Glasgow or Edinburgh.

Recruiter contact: Aoife Cullen

Mott MacDonald is a global engineering, management, and development consultancy with over 20,000 employees across more than 50 countries and 140+ offices.

We work across incredible global industries, delivering exciting work that is defining our future and making an important societal impact in the communities we serve. Our people power our performance – we succeed when they do. With countless opportunities to collaborate, learn, and grow, the possibilities for excellence are as varied as every individual.

Whether you want to grow as a subject matter expert or broaden your experience with roles across our international community, you’re surrounded by global specialists who want to combine their expertise and champion you to be your best. As a proudly employee-owned business, we benefit our clients, our communities, and each other, investing in creating the right space for everyone to feel empowered, included, and valued. Whatever your ambition, Mott MacDonald is where people come to be brilliant.

About The Business Unit 

Mott MacDonald’s Advisory and Programme Delivery (APD) unit delivers both project, programme & commercial management (PPCM) services and advisory solutions across the built environment, defence, energy, water, environmental, transportation, health and care sectors. 

We deliver tailored solutions that directly address our clients’ key challenges, combining our world-leading project expertise with unrivalled programme delivery capabilities and advisory services.

APD delivers services to projects ranging in scale and complexity up to £20bn, through the technical disciplines of programme management, project management, project controls, scheduling, cost management, estimating, infrastructure finance, management consulting, digital consulting and education, health and care management. 

Overview Of The Role

The Advisory and Programme Delivery (APD) Unit are currently recruiting for a Bid Coordinator. You’ll be a key member of the unit win team, supporting the delivery of bids for a diverse range of clients and you’ll contribute to winning proposals efficiently.

Key Responsibilities And Duties Include

• Supporting the Bid Team as required on the preparation and submission of each bid against the agreed programme
• Reviewing client bid documentation and completing the bid book (requirements, compliance, deliverables etc), promoting a clear plan to drive submission delivery
• Reviewing client portals to identify tenders of interest and managing the exchange of information including uploading of final documents
• Developing a complete understanding of the formal bidding process within Mott MacDonald and helping staff apply it to specific proposals
• Preparing briefing packs and presenting data to support specific bid milestones, such as kick-off meetings etc
• Compiling and presenting standard company information for bids and selection questionnaires
• Managing proposal timetables and associated meeting schedules
• Producing high-quality written content, as required, and taking an active role in editing and formatting final proposal responses
• Ensuring that the appropriate bid governance and review processes are followed.
• Effectively maintaining the knowledge library and ensuring that information is up to date
• Facilitating the collection of meaningful internal and external feedback on the bidding process to support continuous improvement
  
  

Candidate specification

Essential

• Membership with the Association of Proposal Management Professionals (APMP) (Desirable)
• Knowledge of bidding best practice and an understanding of UK public sector procurement
• Experience supporting bids involving multiple technical contributors
• Excellent attention to detail and organisational skills
• Excellent written and spoken communication skills and ability to present written information in a structured, balanced, and concise way to engage others
• Excellent organisational and time management skills to manage multiple activities simultaneously and prioritise own and others’ workloads
• Practical application / understanding of basic Office 365 tools
• Able to adapt, understand and tailor approach to different stakeholders
• Basic knowledge of AI tools (e.g. Copilot)
  
  

UK Immigration

Mott MacDonald Ltd. are not currently offering sponsorship to candidates under the Skilled Worker visa route in the UK. This decision is as a consequence of the changes made to the Skilled Worker route by the UK Government in April 2024. We continue to welcome applications from candidates who are eligible for alternative immigration routes in the UK, that do not require sponsorship as a Skilled Worker now or in future.

Agile working

At Mott MacDonald, we believe it makes business sense for you and your manager to choose how you can work most effectively to meet your client, team, and personal commitments. We offer a hybrid working policy that embraces your well-being, flexibility, and trust.

Equality, diversity, and inclusion

We put equality, diversity, and inclusion at the heart of our business, seeking to promote fair employment procedures and practices to ensure equal opportunities for all. We encourage individual expression in our workplace and are committed to creating an inclusive environment where everyone feels they can contribute.

Accessibility

We want you to perform your best at every stage in the recruitment process. If you are disabled or need any support to enable you to apply or attend an interview, please contact us at [email protected] and we will talk to you about how we can support you.

We Offer Some Fantastic Benefits Including

Health and wellbeing

• Private medical insurance for all UK colleagues.
• Health cash plan to support you with every day health costs and treatments.
• Access to Peppy, providing free support from menopause experts for all UK colleagues.
• A variety of wellbeing support is available through our comprehensive wellbeing program, including access for you and your family.
• Ability to flex your salary to opt into a wide range of health benefits, many of which can be extended to your family too.
  
  

Financial wellbeing

• We match employee pension contributions between 4.5% and 7%.
• Life assurance equal up to 4 x your basic salary, with an option to increase the level of cover to 6 x your salary.
• Our income protection scheme provides a financial benefit, as well as absence and return to work support due to long-term illness or injury.
• Flexible benefits, including increased life assurance cover, critical illness insurance, payroll saving and will writing.
• As an independently owned business we share the financial success of the business with all our colleagues in various ways including annual bonus schemes.
  
  

Lifestyle

• A minimum of 33-35 days holiday each year, inclusive of public holidays and dependent on level, with the ability to buy or sell leave through our flexible benefits programme.
• Holiday entitlement increased to a minimum of 35 days after 5 years’ service.
• Variety of employee saving schemes and discounts from high-street retailers.
  
  

Enhanced family and carers leave

• Enhanced family leave policies, including 26 weeks paid maternity and adoption leave, and two weeks paid paternity/partner leave.
• Our shared parental leave matches maternity leave meaning we pay up to 24 weeks at full pay.
• Up to five additional days leave are provided for those with significant caring responsibilities, two of which are paid.
  
  

Learning and development

• Primary annual professional institution subscription.
• A broad range of opportunities to enhance both technical and soft skills through mentoring, formal training, and self-development options.
  
  

Networks, communities, and social outcomes

• Join a wide range of groups including our Advanced Employee Networks which support our LGBTQ+, gender, race and ethnicity, disability, and parents/carers communities.
• Make a difference within our communities through our social outcomes.
  
  

Apply now, or for more information about our application process, click here.

Location(s):

Glasgow, GB Manchester, GB Edinburgh, GB

Contract Type: Permanent

Work Pattern: Full Time

Market: Various

Discipline: Business development

Job Ref: 11297

Recruiter Contact: Aoife Cullen