Assistant Billing Manager (E-Billing)

Kennedys is looking for an Assistant e-Billing Manager to join our Finance team. The successful Assistant e-Billing Manager will contribute to the effectiveness of the Finance team by providing a comprehensive and efficient service to internal and external clients in order that the business objectives of the Firm and the department are achieved.

Team


Kennedys Finance team support the firm globally producing timely and accurate financial and management information, reporting solutions and operational support to maintain the high standard of service offered to the firm's internal and external clients.

Our Finance team is made up of Financial Control, Financial Planning and Reporting, Management Accountants, Working Capital Management, Legal Cashiers and a Master Data Management Team.

Our UK Finance team is based in Chelmsford and London and have a presence in eight global offices.

Key Responsibilities

• Motivate, mentor and provide leadership to the e-Billing team including setting and reviewing performance objectives on a regular basis using the formal appraisal process and other informal approaches
• Monitor workload distribution and overtime requirements, identifying areas where efficiencies of the e-billing function can be improved and work with the Working Capital Management team, Head of Working Capital and Finance Director to implement approved changes
• Responsible for the e-Billing team and ensuring an effective and timely service is provided to the Firm, within revenue cycle targets
• Maintain a well organised e-Billing function, ensuring adequate staffing to provide cover so that the e-Billing team can respond to all requests in a timely and efficient manner
• Working with the Finance Systems team and Working Capital Management to assist in the introduction of new working practices and procedures.
• Ensure active management of the Firm's work in progress (WIP) liaising with Fee Earners and Partners to regularly meet billing and lock up targets
• Set billing deadlines/timetables to optimise the spread of billing throughout the month/quarter
• Monitor actual billings against budgets and liaise with other Finance Managers where necessary
  
  
  

Required Experience

• Previous experience in a billing function in an international law firm/professional services environment
• Previous supervisory experience is preferred
• Previous e-billing experience
• Knowledge of e-billing portals such as TyMetrix, CounselLink, Legal X, Ascent and Legal Tracker is essential.
• Knowledge of e-billing hub
• In-depth knowledge of VAT
• Knowledge of Solicitors Accounting Rules and VAT Regulation, preferably supported by qualification
• Experience of internal and external compliance
• Excellent communications skills
• Advanced IT skills including Excel, Word, PowerPoint, and Elite 3E (or similar financial systems).
  
  
  

Please let us know if you require any additional support or adjustments to be made in order to submit your application to Kennedys.

*where a level of experience is indicated, this is a guideline only and represents the amount of time we would usually expect a candidate to accumulate the requisite level of experience. This does not preclude applications from candidates with more or less experience.