Army Garrison Management Team Administrator

Waterloo Lines, Warminster, BA12 0DJ

Whilst this post is based in Warminster, we practice hybrid working. For this post there would be a requirement to be in office 3 to 4 days a week. There may also be need for travel to other sites in the PAC area.

Job Summary

The Ministry of Defence employs over 50,000 Civil Servants. Within that, the Army Top Level Budget (TLB) employs around 12,000 MOD Civil Servants located at over 300 locations. Ours is a diverse workforce, with roles ranging from trainers, human resources, teachers, and psychologists to storekeepers, financiers, project and programme managers, and policy secretariat staff. There are many different functions and professions delivering key outputs for the Army.

The Land Warfare Centre (LWC) is a two-star organisation, with its headquarters based mainly at Waterloo Lines, Warminster. LWC’s primary role is the Army’s training organisation and is responsible for driving the agile adaptation of the British Army.

LWC is closely linked with the rest of defence; and uses experimentation and lessons to optimise the Army and lead on the development of future capabilities. In the same way that operational capabilities must be continually developed to be more effective and efficient, our training capabilities for the Future Soldier.

Warminster Garrison is part of the LWC and is responsible for the oversight of all Barracks within the Garrison footprint and is home to 3 major units, Royal Dragoon Guards, and 2 Royal Yorks in Battlesbury Barracks and Falcon Squadron in Harman Lines.

The Garrison Management Team (GMT) Administrator forms part of the GMT at Warminster.

Warminster is part of a four Garrison Private Financial Investment (PFI) contract delivered by ADSL in place until 2041. This contract is known as PAC – Project Allenby Connaught. Locations include Warminster / Larkhill / Tidworth & Bulford / Aldershot Garrison.

The GMT Administrator role primarily covers the support to the Garrison Management Team (GMT) who manage and oversee hard and soft facility management of 3 camps, Waterloo Lines, Harman Lines and Battlesbury Barracks. The three camps are supported by stores, Transport, messing, as part of the support services provided by ADSL to allow units to deliver their outputs.

This position is advertised at 37 hours per week.

Job Description

The successful candidate will report to the Support Services Higher Executive Officer (HEO) and will undertake a wide range of duties and outputs in support of the GMT, including, but not limited to:

• Maintaining a close working relationship with the Central Accommodation Booking System (CABS) team in respect of booking course accommodation for the Military Training Schools based in Warminster, being the liaison between CABS and the booking clerks in each School, helping to mediate any conflicts and ensure all courses can run
• Be the Garrison point of contact for external units requiring accommodation at Waterloo Lines by approving or denying bookings from other units wishing to use Warminster accommodation that is administered by CABS. You will also manage the allocation and arrange cleaning of rooms in a transit accommodation block we control within Battlesbury Barracks
• Support the HEO of Support Services, Estates and Health and Safety Officer as well as the Garrison Catering Warrant Officer (GCWO) by:
• Recording Barrack Damage Reports on SharePoint and investigating individual cases when required
• Assist with assurance and auditing inspections of the contractors services with both the HEO Support Services and the Central Management Team from Tidworth
• Maintain and keep up to date the Garrison Building Manager and SHEF Contact list
• Assist with the management and delivery of white goods used in Single Living Accommodation
• Maintain the GMT SharePoint area, ensuring records are filed accurately and are kept relevant
• Help with the management, storage, and movement of furniture within the Garrison
• Attend meetings in lieu of and along with the GMT HEO’s
• General admin duties for the GMT
• To deputise for members of the GMT to ensure business continuity when required
• Support the Purchasing Officer by receipting invoices, act as the liaison between the Purchasing Officer and stores and carry out monthly checks on water-coolers within the Garrison.
• Assist the wider HQ Warminster Garrison Team with any ad-hoc duties relevant to grade as directed by GMT
• Ad hoc duties as required
  

Duties

The successful candidate will report to the Support Services Higher Executive Officer (HEO) and will undertake a wide range of duties and outputs in support of the GMT, including, but not limited to:

• Maintaining a close working relationship with the Central Accommodation Booking System (CABS) team in respect of booking course accommodation for the Military Training Schools based in Warminster, being the liaison between CABS and the booking clerks in each School, helping to mediate any conflicts and ensure all courses can run
• Be the Garrison point of contact for external units requiring accommodation at Waterloo Lines by approving or denying bookings from other units wishing to use Warminster accommodation that is administered by CABS. You will also manage the allocation and arrange cleaning of rooms in a transit accommodation block we control within Battlesbury Barracks
• Support the HEO of Support Services, Estates and Health and Safety Officer as well as the Garrison Catering Warrant Officer (GCWO) by:
• Recording Barrack Damage Reports on SharePoint and investigating individual cases when required
• Assist with assurance and auditing inspections of the contractors services with both the HEO Support Services and the Central Management Team from Tidworth
• Maintain and keep up to date the Garrison Building Manager and SHEF Contact list
• Assist with the management and delivery of white goods used in Single Living Accommodation
• Maintain the GMT SharePoint area, ensuring records are filed accurately and are kept relevant
• Help with the management, storage, and movement of furniture within the Garrison
• Attend meetings in lieu of and along with the GMT HEO’s
• General admin duties for the GMT
• To deputise for members of the GMT to ensure business continuity when required
• Support the Purchasing Officer by receipting invoices, act as the liaison between the Purchasing Officer and stores and carry out monthly checks on water-coolers within the Garrison.
• Assist the wider HQ Warminster Garrison Team with any ad-hoc duties relevant to grade as directed by GMT
• Ad hoc duties as required
  

Person specification

Essential

We are looking for an individual who can deliver in a fast-paced environment, as well as having the ability to engage effectively with varying partners. You should have excellent organisation skills and an inquisitive mind and be willing to be flexible in what tasks you do.

Ideally you will have the skills to connect and communicate with staff at all levels, building strong working relationships with the contractor, Military and other Civil Servants.

Desirable

• Good working knowledge of SharePoint, Excel and Word and knowledge of working with a PFI contract
• A UK driving Licence
  
  

Behaviours

We'll assess you against these behaviours during the selection process:

• Communicating and Influencing
• Delivering at Pace
• Managing a Quality Service
• Working Together
  
  

Alongside your salary of £26,770, Ministry of Defence contributes £7,755 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

The Army prides itself on being a supportive employer and where possible encourages flexible working, helping you to maintain a great work/life balance.

Other Benefits For Army Civil Servants Include

• 25 days paid annual leave rising (1 day per year) to 30 days upon completion of 5 years’ service
• Highly competitive pension scheme
• Personal and professional development of skills
• Alternative working patterns for many roles
• Access to the Employee Assistance Programme (EAP), a free service that assists you with achieving a productive, healthy environment that is conducive to a healthy lifestyle
• Enhanced parental and adoption leave
• 6 days special leave per year which can be used for volunteering activities
• Learning and Development
  
  

We believe that everyone has the potential to make a difference and you will be supported to help you learn and advance in your career. This includes working towards membership of a professional body and/or undertaking a modern apprenticeship as part of your role.

A modern apprenticeship is a combined package of work and training. Through the schemes available you will gain a professional qualification, practical experience, and the broader skills required to develop in your current role and pave the way for your future career.

Where business needs allow, some roles may be suitable for a combination of office and home-based working. This is a non-contractual arrangement where all office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD office, will also count towards this level of attendance. Applicants can request further information regarding how this may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements.

The post does not offer relocation expenses.

External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.

Please Note: Expenses incurred for travel to interviews will not be reimbursed.

Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.

Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.

MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights.

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours.

During the Application stage, candidates will be assessed against the following behaviours;

• Communicating and Influencing
• Delivering at Pace
• Managing a Quality Service (lead behaviour)
• Working Together
  
  

When choosing your Behaviour examples, please make sure you use real life scenarios that relate to your own experiences. Whilst technology may help to enhance your written submission, presenting the ideas of others or those generated by technology, could result in your application being rejected.

During the Interview stage, candidates will be assessed against the following behaviours;

• Communicating and Influencing
• Delivering at Pace
• Managing a Quality Service (Lead behaviour)
• Working Together
  
  

Applications will be sifted using all elements listed above, but in the event of a high number of applications, a sift will be conducted on the lead behaviour only: Managing a Quality Service.

Application sifting will be scheduled to take place within 7 days of the application closing date. Interview dates are to be confirmed but these will be held in person in Warminster. We endeavour to keep to these time frames, but these are subject to change around business needs.

The Ministry of Defence requires all candidates who are successful at interview to declare any outside interests. These declarations will be discussed with successful candidates following the interview process and before a formal offer of employment is made, as some outside interests may not be compatible with MOD civilian roles. This will not, in the majority of cases, prevent employment in MOD, but it is a measure that must be taken to ensure that appropriate mitigations can be put in place to manage any potential, perceived or actual conflicts of interest from the first day of employment.

The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: [email protected] .

As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical. This role does not meet that category and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points based system.

Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.

Feedback will only be provided if you attend an interview or assessment.

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours.

Security

Successful candidates must undergo a criminal record check.

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window).

People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Successful candidates must undergo a criminal record check.

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window).

People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This Job Is Broadly Open To The Following Groups

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
  
  

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).

This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job Contact

• Name : Chris Ritson
• Email : [email protected]
  
  

Recruitment team

• Email : [email protected]
  
  

Further information

Please ensure you read the attached candidate information document prior to completing your application. If you are dissatisfied with the service you have received from DBS, or believe that DBS has failed to follow the recruitment process in line with the Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition, you can raise a formal complaint by writing to DBS at the following address: Defence Business Services, Scanning Hub, Room 6124, Tomlinson House, Norcross Lane, Blackpool, FY5 3WP. If after raising your complaint with DBS you remain dissatisfied you can complain directly to the Civil Service Commission at the following address: Civil Service commission, Room G/8, 1 Horse Guards Road, London, SW1A 2HQ Or by email: [email protected].