Archivist and Records Manager– Maternity Cover

Job Title: Archivist and Records Manager – Maternity Cover

Location: Rhodes House in Oxford/Hybrid Working

Contract: Fixed 10-month contract

Hours: Part time, 15 hours per week

Salary: £15,000 – £16,000 per year

Reports to: Director of Communications

We have an exciting opportunity for an Archivist and Records Manager to join the Rhodes Trust, Oxford. This role is responsible for managing all aspects of the Rhodes Trust Archive.

We are looking for the successful candidate to start with us in December.

The role

The role is responsible for managing all aspects of the Rhodes Trust Archive, including maintaining an enquiries service for internal and external users, appraising and accessioning new material and cataloguing records. This includes both hard copy records in off-site storage and electronic records, in the organisation’s digital archive. There is also some responsibility for managing current and semi-current records within the organisation, including working with colleagues on data protection and retention.

The role will be responsible for;

• Maintaining an archives enquiries service for the general public, staff, Trustees and Scholars, including carrying out research on behalf of users, and arranging access to view archive material
• Appraisal, selection and cataloguing of uncatalogued records, including both hard copy and digital material
• Assisting the Trust with the ongoing management of records under data protection legislation and good practice
• Evaluation and implementation of digital archiving, including establishing procedures for ongoing transferal of records to the archive
• Promotional work including displays, and presentations, and writing articles on topics relevant to archives and records.
• Role modelling the Trust’s organisational values of commitment, inclusion, belonging, growth and innovation.
• Carrying out any other duties relevant to the role, as requested.
• A deep commitment to the values, ethos and mission of the Rhodes Trust.

Essential skills, experience and qualifications:

• A first degree, and a postgraduate qualification recognised by the Archives and Records Association (ARA) is essential
• Working knowledge of GDPR
• High level written and spoken communication skills including the ability to draft correspondence independently
• Confidentiality, tact, and diplomacy
• A high level of initiative, efficiency, and attention to detail
• Ability to prioritize and manage time effectively, and work without direct supervision
• The ability to undertake research in order to analyse and understand the archives
• Proficient Microsoft Office and database skills, including an aptitude to use IT to best enhance efficiency, and adapt to rapidly evolving IT packages and systems.

Desirable skills and experience:

• Previous experience working in a similar role.

Benefits of working here

We are a global organisation and we use our deep connections across the world to bring together people of different backgrounds and viewpoints. We encourage our staff to challenge each other’s thinking and generate new ideas.

• 30 days annual leave (pro rata) plus 8 bank holidays
• Competitive pension scheme
• Generous family leave schemes
• Private health insurance
• Employee Assistance Programme
• Personal development opportunities
• Additional benefits, such as free access to the University's gardens, parks, libraries and museums, and University staff discounts in shops across Oxford.
• Cycle to work scheme
• Electric car scheme

If you would like to find out more, please click ‘apply’ to view the full job description and to find the link to apply. Please send us your CV and a covering letter. Please note, this advert will close on 9 November 2025. Interviews will take place 19 November 2025.

If you have any issues with submitting your application, please email the Recruitment team.

The Rhodes Trust is an equal opportunity employer. We warmly welcome applications from talented people of diverse backgrounds and appoint without regard to age, disability, gender, gender identity, gender reassignment, sexual orientation, pregnancy or maternity, parental status, marital or civil partner status, race, colour, ethnic or national origin, nationality, religion or belief.