Admin Manager

School Admin Manager

St Austell

Full Time

Salary: 29,350

Main Purpose Of The Job

To provide a comprehensive administrative service to the Office Manager and members of the

school Senior Leadership Team and support with the finance function within the school.

This includes supporting with day-to-day telephone/email enquiries, operational processing,

compliance and recruitment administration.

Main Duties And Responsibilities

Secretarial / Reception / Admin

• Provide administrative support including diary management, booking appointments, word
  
  

processing, filing and photocopying.

• Organise, attend and minute meetings internally and externally to the required standard, and
  
  

distribute minutes to relevant parties.

• Provide HR administrative support with personnel files & recruitment paperwork.
• Maintain pupil and staff information on school systems i.e. Arbor and CPOMS, producing
  
  

reports for staff on request.

• Deal with all telephone enquiries in a prompt, friendly and efficient manner and taking clear
  
  

and accurate telephone messages.

• Provide administrative support relating to school census returns as required.
• Support safeguarding administration including the Single Central Record (SCR) To ensure the
  
  

school administrative processes are accurate, secure and GDPR compliant.

• Liaise with parents and external agencies in a professional manner.
• Provide support for whole school events.
• Provide cover for absent members of the administrative team and provide cover during
  
  

lunchtimes on Reception.

• Maintain accurate school attendance records, transferring attendance registers onto Arbor and
  
  

assisting in the production of termly attendance data reports specific to Office Manager /

Headteacher requirements.

• To ensure data is recorded and used appropriately in accordance with the school’s policies.
  
  

Finance

• Understand and work within the Trust’s financial procedures including purchasing, invoicing,
  
  

payments and banking.

• Liaising with the central finance team.
• Supporting other staff with understanding the financial procedures.
• Raising purchase orders using PS Financials and managing stock.
• Regularly scrutinise purchase orders on the system, including chasing goods which are overdue.
• Ensure all financial information is filed correctly, including electronic and paper.
• Support the Office Manager and members of the Senior Leadership Team as required.
• Keep records of spends from allocated grants i.e. Pupil Premium, funds donated to enable SLT
  
  

to have access to information which is needed for DFE returns.

• Source and order resources as requested by staff.
• Maintain stationery supplies, re-stocking as necessary.
  
  

General

• To understand and work in accordance with the School’s Equal Opportunities, Health and
  
  

Safety and other relevant policies.

• To attend appropriate training.
• To work as a team member with all school staff.
• Undertake any other tasks as required by the Senior Leadership Team, which are considered
  
  

commensurate with the job purpose and grading.