Site Office Manager

Costain M60 project team have a fantastic opportunity for an ambitious Site Office Manager to work on site with our team.

Site office managers coordinate and oversee administrative duties as well as the coordination of any Facilities based functions within the Office. Their responsibilities generally include duties such as greeting visitors, managing office supplies and equipment, overseeing contractors carrying out Property repairs and inspections, owning budgets, supporting senior staff members with administrative tasks and management of Office based Soft Services such as Cleaning and Security.

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Responsibilities: Responsibility

Assist the onboarding process for new starters.
Manage clerical / secretarial service to senior managers and staff.
Ensure the smooth running of the office daily by circulating team communications and contributing to a collaborative office environment.
Compiling confidential and commercial documents and supporting document control.
Cover reception duties and manage office logistics including office moves, seating plans, organising IT, and arranging access for staff and network access.
Organising and managing medium and large-scale events. This includes sourcing venues, catering, logistics and guest list management.
Ad hoc admin tasks such as filing, meeting minutes, booking, and managing meeting rooms.
Monitor office issues and maintenance reporting.

Knowledge, Skills, and Experience

Essential

Relevant experience within office management
Knowledge and experience with Microsoft Office applications including Word and Excel.
Confident, resilient and has a high attention to detail.
Patient and attentive, with good active listening skills

Desirable

• Experience in a site environment

About us: Costain helps to improve people’s lives with integrated, leading edge, smart infrastructure solutions across the UK’s energy, water, transportation and defence markets. We help our clients improve their business performance by increasing capacity, improving customer service, safeguarding security, enhancing resilience, decarbonising and delivering increased efficiency. Our vision is to be the UK’s leading smart infrastructure solutions company. We will achieve this by focusing on blue chip clients whose major spending plans are underpinned by strategic national needs, regulatory commitments, legislation or essential performance requirements. We offer our clients leading edge solutions that are digitally optimised through the following five services which cover the whole lifecycle of their assets: future-shaping strategic consultancy; consultancy and advisory; digital technology solutions; asset optimisation and complex programme delivery. Our culture and values underpin everything we do.

Costain appreciate the time and effort taken when applying for one of our positions but, due to the high volume of responses, we are unable to provide individual feedback on candidates at application phase.

We do share individual feedback following an interview .

A Disability Confident employer will generally offer an interview to any applicant that disclose they have a disability and meets the minimum criteria for the job as defined by the employer.

It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people.

For more details please go to the Disability Confident website:
https://www.gov.uk/government/collections/disability-confident-campaign