Executive Assistant (limited part-time)

We help the world run better

At SAP, we keep it simple: you bring your best to us, and we'll bring out the best in you. We're builders touching over 20 industries and 80% of global commerce, and we need your unique talents to help shape what's next. The work is challenging – but it matters. You'll find a place where you can be yourself, prioritize your wellbeing, and truly belong. What's in it for you? Constant learning, skill growth, great benefits, and a team that wants you to grow and succeed.

We are looking for an Executive Assistant that can help further our mission and can support the culture we want to maintain at SAP. This Executive Assistant will support the Head of Customer Outcomes and Advocacy and members of their leadership team. This individual will be responsible for providing comprehensive administrative and managerial support. You will play a crucial role in ensuring smooth operations, effective communication, and efficient decision-making. This is a position that requires high confidentiality and top-notch communication skills, along with being a highly-organised, detail-oriented individual with exceptional multi-tasking abilities.

As an Executive Assistant you are part of the backbone of this organization to ensure a smooth and outcome-driven work environment for the Executives you support. You will work closely with other Executive Assistants and Management Support Specialists, Senior Executives, and other key stakeholders.

What You’ll Do

We are looking for a committed and passionate colleague to support our team with a strong focus on the following activities:

• Manage complex calendars, including scheduling meetings, appointments and travel arrangements
• Assist your Executive with time management
• Coordinate and prepare materials for meetings, conferences, and presentations
• Manage logistics for meetings, including coordination of team meetings and external events
• Coordinate travel arrangements, including preparation and follow up (expense reports, etc.)
• Book meeting rooms, research external venues as needed
• Manage internal and external communications
• Manage workflow items such as time-off requests, purchase orders, distribution lists, etc.
• Organize and maintain electronic files, ensuring confidentiality and easy retrieval of information
• Assist with the preparation, editing and formatting of documents, presentations and spreadsheets
• Coordinate and oversee special projects, ensuring their timely completion and successful outcomes
• Act as a central contact between internal/external stakeholders, maintaining positive relationships and ensuring timely communication
• Proactively identify opportunities to improve administrative processes and implement efficient solutions
• Utilise approved AI-enabled productivity tools and automation technologies, in alignment with company policies, to enhance operational efficiency, optimize workflows, and support executive productivity
• Establish close working relationships with Executive Assistants in other areas
  
  

What You Bring

• Fluent in business English, German is a plus
• 5+ years of experience as a Management Support Specialist or similar role
• Strong communication, teamwork and coordination skills are essential
• Proficient in Microsoft Office Suite
• Excellent verbal and written communication skills with strong attention to detail and accuracy
• Demonstrated experience using AI-enabled productivity tools (e.g., Microsoft Copilot or comparable technologies) in a professional setting, with the ability to apply such tools in compliance with organizational guidelines and data privacy standards
• Exposure to or experience supporting customer facing teams in a high-tech environment is considered a strong asset
  
  

Bring out your best

SAP innovations help more than four hundred thousand customers worldwide work together more efficiently and use business insight more effectively. Originally known for leadership in enterprise resource planning (ERP) software, SAP has evolved to become a market leader in end-to-end business application software and related services for database, analytics, intelligent technologies, and experience management. As a cloud company with two hundred million users and more than one hundred thousand employees worldwide, we are purpose-driven and future-focused, with a highly collaborative team ethic and commitment to personal development. Whether connecting global industries, people, or platforms, we help ensure every challenge gets the solution it deserves. At SAP, you can bring out your best.

We win with inclusion

SAP’s culture of inclusion, focus on health and well-being, and flexible working models help ensure that everyone – regardless of background – feels included and can run at their best. At SAP, we believe we are made stronger by the unique capabilities and qualities that each person brings to our company, and we invest in our employees to inspire confidence and help everyone realize their full potential. We ultimately believe in unleashing all talent and creating a better world.

SAP is committed to the values of Equal Employment Opportunity and provides accessibility accommodations to applicants with physical and/or mental disabilities. If you are interested in applying for employment with SAP and are in need of accommodation or special assistance to navigate our website or to complete your application, please send an e-mail with your request to Recruiting Operations Team: [email protected].

For SAP employees: Only permanent roles are eligible for the SAP Employee Referral Program, according to the eligibility rules set in the SAP Referral Policy. Specific conditions may apply for roles in Vocational Training.

Qualified applicants will receive consideration for employment without regard to their age, race, religion, national origin, ethnicity, gender (including pregnancy, childbirth, et al), sexual orientation, gender identity or expression, protected veteran status, or disability, in compliance with applicable federal, state, and local legal requirements.

Successful candidates might be required to undergo a background verification with an external vendor.

AI Usage in the Recruitment Process

For information on the responsible use of AI in our recruitment process, please refer to our Guidelines for Ethical Usage of AI in the Recruiting Process.

Please note that any violation of these guidelines may result in disqualification from the hiring process.

Requisition ID: 451029 | Work Area: Administration | Expected Travel: 0 - 10% | Career Status: Professional | Employment Type: Limited Part Time | Additional Locations: