Company Secretary/Board Administrator - Volunteer

This is a genuinely rewarding opportunity to bring your skills to an organisation that makes a real, tangible difference to people's lives. If you have a background in governance, legal, administration, or company secretarial work or a passion to support, then we'd love to hear from you.

What difference will you make?

You will gain

• The opportunity to make a meaningful difference in your local community
• Experience working at Board level within a respected charity
• Development of governance and leadership skills
• Flexible volunteering to fit around other commitments
  
  

Citizens Advice Hart has been a lifeline for residents across the Hart district for nearly six decades - providing free, independent, confidential advice on debt, benefits, housing, employment and more. As demand for our services grows, so does the importance of the governance that keeps us strong, accountable, and well-run.

What are we looking for?

• Good organisational skills and attention to detail
• Ability to work independently and manage deadlines
• Understanding of confidentiality and professional integrity
• Experience in administration, governance, or similar roles
• Knowledge of charity governance or Company Secretary duties would be beneficial
• Familiarity with Charity Commission or Companies House requirements preferred
• Experience supporting Boards or senior teams
• IT literate with the ability to work with Word, Teams, PowerPoint, OneDrive and SharePoint
  
  

Hybrid

What will you be doing?

The Company Secretary/Board Administrator supports the Chair and Board of Trustees to ensure the charity meets its legal, regulatory, and governance obligations. This role is vital in helping the organisation operate effectively and transparently.

Key Responsibilities

Board & Meeting Support

• Plan and coordinate Trustee Board meetings (8/year) and the AGM
• Prepare and circulate agendas and meeting papers
• Take accurate minutes and track actions arising from meetings
• Maintain a forward plan of governance activities
• Provide ad-hoc support to the Chair and Trustees in co-ordination of key projects and activities
  
  

Trustee Administration

• Support recruitment, onboarding, and induction of Trustees
• Maintain records of Trustee appointments and declarations of interest
• Provide guidance to Trustees on their roles and responsibilities
  
  

Policies & Records

• Maintain up-to-date governance policies and procedures
• Ensure key documents are accurate, secure, and accessible
• Keep organisational records in good order