Administrator

Posted: 24/05/26 Recruiter: Hays Reference: 3113353504 Type: Permanent Salary: £26,500 Annual Location: Paisley, Scotland Description: Administration and Document Controller Paisley 26500

Your new company

You will be joining a well-established and growing organisation within the property maintenance and facilities sector, recognised for its strong values, collaborative culture, and commitment to delivering high-quality services across multiple sites.

Your new role

As an Administrator & Documents Controller, you will play a key role in supporting property maintenance operations, ensuring accurate documentation and smooth coordination of activities.

Key responsibilities include:

• Processing quotes, delivery notes and invoices, ensuring correct coding
• Maintaining accurate records of all maintenance activities
• Coordinating and scheduling statutory maintenance to ensure compliance
• Liaising with suppliers and subcontractors, building strong relationships
• Supporting operatives with accurate job recording
• Assisting in improving systems, processes, and reporting for senior management

This is a full-time role based in near Paisley (34.5 hours per week).

What you'll need to succeed

• Previous experience in an administrative or office-based role
• Strong organisational and multitasking abilities
• Confident communication skills, both written and verbal
• Proficiency in Microsoft Office (Word, Excel)
High attention to detail and ability to manage records and schedules
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Desirable:

• Experience in facilities management, construction, or property maintenance
• Knowledge of Health & Safety regulations
• Exposure to KPI reporting
Full UK driving licence
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What you'll get in return

• Competitive salary (negotiable)
• Supportive team environment with strong company values
• Training and development opportunities
Stable, long-term opportunity within a reputable business
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What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.